HR & Office Assistant - part-time position

If you are a proactive and organized person who enjoys communication, coordination and working in an international environment – this position is the right opportunity for you!

• Coordinate monthly attendance tracking process and keep related records.
• Coordinate Induction Day for new employees in collaboration with HR Leader, Managing Director, IT and employee managers.
• Coordinate Health a Safety process and actions with external supplier and Managing Director. Keep related files.
• Collect and distribute HR related documents as per instructions by the HR Leader.
• Ensure internal communication in close cooperation with HR Leader and Managing Director.
• Organize internal events and programs in close cooperation with HR Leader and Managing Director.
• Handle incoming calls and welcome guests.
• Process and keep evidence of incoming and outgoing post and courier shipments.
• Maintain supplies of goods and services by checking stock and office needs, collecting requirements from employees; placing and expediting orders in line with the company policies, NPM strategy and allocated budget, verifying receipts; delivering supplies to work stations.
• Review, store and process incoming invoices in line with the NPM rules and guidelines.
• Act as a NPM Plant Representative - negotiate and maintain vendors contracts and create purchase orders according to NPM rules, maintain suppliers database.
• Act as a point of contact for the property management team. Submit maintenance queries and follow up on resolution.
• Act as a super user of travel booking and expense process, ensure training and ad hoc support for employees.
• Act as a Site Security Coordinator – participate on SSC community calls and execute allocated tasks in cooperation with Managing Director and SSC Coordinator for Pilsen site.
• Coordinates usage of Prague office by employees of other ZF entities – administer desk reservation tool, ensure entrance cards and HaS onboarding.
• Be the bridge between the office team, IT, finance and purchasing department and external accounting agency.
• Keep evidence of and maintain office equipment by completing preventive maintenance and ensuring repairs.
• Organize meetings and events in line with instructions by Managing Director and HR Leader.
• Support business trips organization for the office employees and visitors, incl. travel insurance, visa, taxi orders.
• Other administrative tasks based on requirements by the Managing Director and HR Leader.
• Supplies of goods and services ensured in line with company process, inventory and budget, related documentation stored in line with the company policies
• Communication drafted and distributed as per instructions by the Managing Director and HR Leader
• Propose solutions bringing savings to the company.
• Monthly attendance sheets and absence related documents collected and stored in line with instruction by the Managing Director and HR Leader
• HaS actions taken and documented within deadlines given by Managing Director

Požadujeme

• Minimum 2 years of experience at a similar position 
• Fluent English and Czech/Slovak (spoken and written) 
• Available to work for 30 hours weekly
• Advanced MS Office skills, experience with data and document processing systems is an advantage 
• Strong organizational and communication skills 
• Attention to detail and reliability 
• Ability to work independently 

Nabízíme

• Attractive salary and cafeteria system 
• Development and career opportunities 
• Working in a dynamic international environment 
• Friendly and supportive team culture 
• Work in a modern, attractive office building in Prague 5 near the Waltrovka area